Ashfield Accountancy Focusing on providing support to SME businesses within Surrey and the surrounding area

We appreciate no two clients are the same and understand the need to tailor our services to meet your requirements.

Certified Practising
Accountant

A dedicated and experienced team

For over 40 years, Ashfield Accountancy has utilised cutting edge technology to provide accountancy services, and continues to seek out the most efficient ways of delivering services to clients.

By embracing the latest technology, we are able to advise the best way of obtaining the financial information you need to run your business whilst making sure you also operate as tax efficiently as possible.

We constantly strive to ensure fees remain competitive whilst making sure our services are delivered by a team of experienced and dedicated professionals.

As an established local practice, we offer support for individuals and all types of businesses needing advice about Accounting in Woking.

We recognise that no two clients have the same needs, and when it comes to providing Accounting services for you or your business, we are happy to tailor our service to suit your needs.

We have worked with many satisfied clients throughout Surrey who have benefited from our extensive experience, and we generally exceed expectations, often saving money for individuals and businesses in the course of our work.

With a keen desire to get to know our clients, we invite you to call for a free and informal discussion. You may just find our approach a refreshing change to you what you were expecting.

We take the time to understand you and what you need from your accountant

Ashfield Accountancy, situated close to Woking railway station, is a dedicated team of experienced accountants committed to providing individuals and small to medium sized businesses a complete and cost effective range of accounting services. Our client base is predominantly centred around Woking, but extends throughout Surrey and the UK.

Our knowledge and experience of all aspects of accountancy has given us an intimate understanding of what running a business is really about – and we deliver the accounting services you need, in the way you need them, in a manner you understand.

We value all our Clients, and believe it is essential that we provide the accounting services you need, at a time that suits you. Many of our Clients are very busy running their businesses, so we offer evening & weekend appointments to suit you with parking immediately outside our Woking office.

We offer the facility to deliver accountancy services at your premises, or any convenient location. This has always been popular however the trend is now to replace this traditional service by using cloud based accounting solutions. We are happy to accommodate whatever you need, wherever you need us, ensuring you achieve the best results.

Our Approach

Our approach to tax and accountancy matters is transparent and straightforward - we guarantee to pay any fines or penalties incurred if we do not file your accounts or tax returns on time (subject to the necessary paperwork being made available to us within reasonable time scales).

Arrange your free consultation

Our aim is to provide a 'one-stop shop' for all your accountancy solutions to enable you to concentrate on running your business.

We are an accountancy business committed to new technology that will enhance our services, reduce your fees, and give you greater flexibility and availability to information about your business.

Feel free to call and discuss your accounting requirements with no obligation and also take advantage of a FREE INITIAL CONSULTATION.

We think you will be pleasantly surprised!

Services Provided

We are a Xero Champion Partner, Quickbooks Platinum Certified Partner & a TAS Accounting Software business partner. We also have experience in a wide range of other accountancy software packages for desktop and cloud. You can be sure that whatever software package you have we will be able to assist you.

Our cloud based payroll service can provide payroll information direct to any PC within minutes of being processed by our experienced payroll staff or, if you prefer you can subscribe to use the payroll portal on self-serve basis.

For Limited companies & Limited Liability Partnerships

  • Annual Accounting
  • Corporation Tax
  • Capital Gains Tax
  • Directors' Self-Assessment Tax Returns
  • Tax Advice
  • P11Ds
  • Bookkeeping
  • Monthly / Quarterly Management Accounts & VAT
  • Making Tax Digital Solutions
  • Cloud Accounting & Software Advice
  • Payroll & CIS
  • Financial analysis
  • Company formations
  • Company restorations
  • Company secretarial
  • Share-holding changes and amendments

For Sole traders, individuals, and Partnerships

  • Self-Assessment Tax Returns
  • Partnership Returns & Income tax
  • Tax Advice
  • Annual accounts
  • Capital Gains Tax
  • Bookkeeping
  • Monthly / Quarterly Management Accounts & VAT
  • Making Tax Digital Solutions
  • Cloud Accounting & Software Advice
  • Payroll & CIS
  • Inheritance Tax

For New Business Start Ups

  • Business Planning & Cash flow Forecasting
  • Advice on business structure
  • Advice on Accounting systems
  • Company formations
  • Company secretarial
  • Small Business Accounting
  • Cloud Accounting & Software Advice

Resources & Partners

Mobile App

The Ashfield Accountancy App is like a piece of our Practice in your pocket!

It's a great tool to help your business on the go, including useful news, information, and calculators for currency, VAT, income tax, and much more. There's a handy Receipt Manager function that can integrate to ReceiptBank, a Mileage Tracker, and links to all of our partners like Virtual Cabinet, Xero, and Quickbooks.

Available for FREE through Google Play & iTunes stores, the Ashfield App is useable on phones or tablets, and easy to download; just click the icons here, or scan the QR code.

Search for “MyAccountants” in the Google or Apple stores (or use the icons / QR code below), and enter the code ASHFIELD to begin registering.

Resource Centre

In addition to the services above, we offer you access to our Resource Centre, packed with useful free content. Click the button below to access the Resources.

A cloud-based document portal with a difference

The Virtual Cabinet Document Portal is our ‘virtual letterbox’ - a highly secure method of communicating with our clients. The portal allows us to store, send, and receive documents, with legally binding digital signatures for turnaround times in hours.

Outsourced Online Payroll Services & RTI Payroll Software

NetPayroll is an online payroll service that is second to none, delivering precise, professional and tailor-made RTI compliant payroll services whilst being simple to use and competitively priced. We provide an online payroll service that is straight forward and can be run by you, with pricing that eliminates any hidden and often expensive extras. We offer a client operated and/or a bureau operated RTI payroll solution putting our service way above other outsourced payroll service providers.

Run your entire small business better and faster with Xero accounting software.

Beautiful cloud-based accounting software which connects people with the right numbers anytime, anywhere, on any device. For accountants and bookkeepers, Xero helps build a trusted relationship with small business clients through online collaboration. Helping over 700,000 subscribers worldwide transform the way they do business.

Accounting software that helps you create custom invoices, manage VAT and see your data in real time

An accounting software package developed and marketed by Intuit. QuickBooks products are geared mainly toward small and medium-sized businesses and offer on-premises accounting applications as well as cloud based versions that accept business payments, manage and pay bills, and payroll functions.

No more data entry!

Receipt Bank helps small to medium-sized businesses, sole traders, and individuals save valuable hours by pulling information from receipts and invoices quickly, accurately, and efficiently.

Smart, Accurate, Automated Accounting

AutoEntry automates data entry by accurately capturing, analysing and posting all of your invoices, receipts & statements into your accounting solution.

Business Advice Lines

We have teamed up with Vantage Tax Fee Protect to offer our clients a Tax Enquiry Protection service & free access to their Business Advice Lines. Vantage has a dedicated team of qualified professionals available to take calls from our clients and give advice on a wide range of issues. Their advice lines have been in operation for over two decades and cover a variety of topics under Human Resources, Health and Safety & Business & legal matters.

Just call 0116 243 7891 quoting Ashfield Accountancy.

Call 0116 243 7891 (9-5:30 Mon-Fri) quoting Ashfield Accountancy or visit https://www.vantagefeeprotect.com/business-advice-lines

Testimonials

Contact

If you need advice on any aspect of your Accounting in Woking, call Ashfield Accountancy for an informal discussion and we will be pleased to talk to you without obligation. We are confident that you will find our high levels of service and professional standards to be a match for any other firm offering Accounting in Woking

Ashfield Accountancy
First Floor, 33 Chertsey Road
Woking, Surrey
GU21 5AJ

Certified Practising
Accountant

contact us today for an initial consultation on 01483 724 555enquiries@ashfield-accountancy.co.uk


Covid/Coronavirus

With the Covid-19 Coronavirus spreading in the UK and across the globe, we now face, for an unspecified amount of time, a closure of schools, universities, restaurants, and other public meeting venues and businesses. To encourage business owners to stick to official governmental guidelines, and to mitigate the economic impact, a raft of emergency measures have been announced.

Below is a summary of what is available for businesses to assist them through this difficult and unprecedented time. We have linked to the relevant sections of the gov.uk sites for reference; these sites should be used as definitive information and may update quicker than the below.

Top-up to local business grant funds scheme

https://www.gov.uk/government/news/top-up-to-local-business-grant-funds-scheme

A discretionary fund has been set up to accommodate certain small businesses previously outside the scope of the business grant funds scheme.

The intended beneficiaries of the top up are those businesses that pay council tax rather than business rates, and so have missed out on other support.

This additional fund is aimed at small businesses with ongoing fixed property-related costs. The Government is asking local authorities to prioritise businesses in shared spaces, regular market traders, small charity properties that would meet the criteria for Small Business Rates Relief, and bed and breakfasts that pay council tax rather than business rates. But local authorities may choose to make payments to other businesses based on local economic need. The allocation of funding will be at the discretion of local authorities.

Businesses must be small, under 50 employees, and they must also be able to demonstrate that they have seen a significant drop of income due to Coronavirus restriction measures.

There will be three levels of grant payments. The maximum will be £25,000. There will also be grants of £10,000. local authorities will have discretion to make payments of any amount under £10,000. It will be for councils to adapt this approach to local circumstances.

Further guidance for local authorities will be set out shortly.

Coronavirus Job Retention Scheme

https://www.gov.uk/guidance/claim-for-wage-costs-through-the-coronavirus-job-retention-scheme

https://www.businesssupport.gov.uk/?s=Coronavirus+Job+Retention+Scheme+

The government has undertaken to pay UK businesses where employees are unable to work due to Covid-19/Coronavirus. The aim is to encourage employers to retain staff, preventing largescale disruption to employment.

A grant will be available to cover 80% of gross pay per ‘furloughed’ employee, up to a maximum of £2,500 per month. Gross pay for this definition includes employers' NIC and the statutory minimum of pension contributions. An employer can choose to ‘to up’ pay to the normal value but is not obliged to under the scheme.

Pay going back to 1 March 2020 will be covered by the scheme. The payment scheme will initially run to 31 May 2020. The reference period for determining gross pay will be the month to 28th February 2020. This is to prevent artificial increase of wages post announcement, for the purpose of increasing grant entitlement. Full pay should be made via payroll and would be subject to PAYE tax, NIC and pension contribution liability for both employee and employer.

Affected workers are designated as “furloughed”. This means that they cannot work for the employer but are retained on payroll. The employer needs to inform the employee in writing that they have been furloughed.

The grant will be applied for via an online portal on the HMRC website; however, this facility is still in development as at this writing and is not yet available. HMRC have announced that they aim to have a submission system available by the end of April. With measures being so new, payroll software providers are yet to release updates to accommodate the required ‘furloughed worker’ adjustments. We have recommended entering separate lines on payslips indicating ‘furloughed pay’ and ‘furlough top up’ for clarity with staff.

The sole director of a company can be a furloughed employee. However, a furloughed employee cannot work and therefore the company of the contractor could not have any income during the period of the claim. Inconsistency of work is in the nature of self-employment, and therefore a claim for salary support would be inconsistent with a basis for the company to be taxed outside of IR35. Where lack of work is prolonged, the alternative of becoming a sole trader and relying on the benefits available in that scenario are more tenable. SSP reclaims would apply in some cases to directors out of work due to illness.

Working through a limited company

Sole directors can obtain the grant for Coronavirus job retention scheme if a payroll has been operated; however, they need to remember that as a furloughed worker they must not undertake any work connected with current or future business or trade. They can only undertake their statutory duties as a Director.

IR35 Postponement

https://www.gov.uk/government/news/off-payroll-working-rules-reforms-postponed-until-2021

IR35 rules place a PAYE requirement on an individual who would be an employee ‘but for’ a company. The rules are an anti-avoidance provision designed to stop employees forming companies simply to avoid national insurance. A new ruling was designed to make it the responsibility of the person hiring to assess whether an individual was employed or self-employed. This new ruling was due to come into force on 1 April 2020, but had come under heavy scrutiny from the House of Lords. As a result of the impact of Covid-19/Coronavirus on the economy, the new ruling will not come into effect until 1 April 2021.

Coronavirus Business Interruption Loan Scheme (CBILS)

https://www.businesssupport.gov.uk/coronavirus-business-interruption-loan-scheme/

From week commencing 23rd March 2020, new loan types will be available to cover business interruption. Participating lenders will be able to provide loans which are guaranteed by the government. For the first 12 months, interest will be paid for by the government rather than by the borrower. With no interest to pay, the tax effect would be neutral. The scheme will be facilitated by mainstream lenders. Access to the scheme has been widened to those smaller businesses who would have previously met the requirements for a commercial facility but would not have been eligible for CBILS. For the first 12 months, a capital repayment holiday is available and interest paid for by the government rather than by the borrower. With no interest to pay, the tax effect would be neutral. The scheme will be facilitated by mainstream lenders.

Certain organisations are excluded such as households providing domestic staff and membership organisations

Certain changes made on the 2nd April 2020 were announced to make the loans more accessible.

1) Lenders would be banned from requesting personal guarantees on loans below £250,000.

2) Borrowers may be asked for personal guarantess (which may mean them putting their homes on the line ) for loans exceeding £250,000. This,however woudl be at the lenders discretion.

3) The loan scheme would be extended so that it covered all small companies affected by Covid-19 and not just those unable to get commercial funding.

4) Insufficient security is no longer a condition to access the scheme.

5) A new scheme was added to bolster support for larger firms not currently eligible for loans, under which the government would provide a guarantee of 80% so that banks could make loans of up to £25m to firms with an annual turnover of between £45m and £500m.

Business Bounce Back Loan Scheme (BBLS)

https://www.gov.uk/guidance/apply-for-a-coronavirus-bounce-back-loan

From the 4th May 2020, an additional source of business funding was announced called the Business Bounce Back Loan Scheme.

Through the scheme:

1) You can apply for a loan up to 25% of your business turnover, with a maximum limit of £50,000

2) Funds are made available within days of an application being approved

3) The loan is for six years, with no early repayment fees

4) The Government provides 100% guarantee for these loans and pays the interest for the first 12 months

5) The borrower does not have to make any repayments for the first 12 months.

6) The interest rate is set at 2.50% per annum for all applications meaning all businesses get the same lending rate.

* The Government guarantee is to protect the lender for any unrecoverable loss they incur if the borrower defaults and they cannot obtain recovery of the debt. The borrower remains liable for 100% of the loan and responsible for any outstanding balance on any loan provided

Statutory Sick Pay Rebate

https://www.businesssupport.gov.uk/statutory-sick-pay-rebate/

It has not been possible to reclaim Statutory Sick Pay (SSP) since 2013-14. However, the government has announced that it will reimburse employers SSP for up to 2 weeks where the employee’s absence was caused by SSP.

Affected workers would obtain an 'isolation note' from HMRC. The mechanism for government repayments has not yet been set up on the HMRC website.

Deferral of Self Assessment Payments

https://www.businesssupport.gov.uk/deferral-of-self-assessment-payment/

Payments on account due by 31 July 2020 can now be deferred until 31 January 2021. No late payment interest applies to 2019-20 second payments on account during the deferral period. This will provide cash flow relief to individuals under self-assessment. The new payment date applies automatically with no need to notify HMRC.

Time to Pay Arrangements

HMRC Time to Pay arrangements will remain in place. A taxpayer struggling to find the cash to settle a liability can contact HMRC directly. An arrangement would spread the tax payments beyond the due date and without suffering late payment penalties that would otherwise apply.

VAT Deferral

https://www.gov.uk/guidance/deferral-of-vat-payments-due-to-coronavirus-covid-19

https://www.businesssupport.gov.uk/vat-deferral/

VAT payments normally due in a deferral period can now be postponed. The deferral period is from 20 March to 30 June 2020. Traders will have until 31 March 2021 to settle VAT liability deferred. The deferral applies automatically and does not need to be applied for. The mechanism by which the payments will be collected has not yet been made clear. Any VAT refunds would be processed in the usual timeframes.

Business Rates Holidays

https://www.businesssupport.gov.uk/business-rates-holiday-for-retail-hospitality-and-leisure/

https://www.businesssupport.gov.uk/business-rates-holiday-for-nurseries/

A business rates holiday for 2020-21 will apply for those worse effected in the sector leisure, retail and hospitality sectors, and nurseries. Businesses do need to make an application. The rates relief will be automatically applied. Any queries should be addressed with your local authority.

Small Business Grant Fund (SBGF)

https://www.businesssupport.gov.uk/small-business-grant-funding/

https://www.gov.uk/government/publications/coronavirus-covid-19-guidance-on-business-support-grant-funding

A grant of £10,000 will be available to those eligible for the small business rate relief or rural rate relief schemes – essentially firms occupying properties with a rateable value of less than £15,000.

Retail, Hospitality and Leisure Grant (RHLG)

https://www.businesssupport.gov.uk/cash-grant-for-retail-hospitality-and-leisure/

https://www.gov.uk/government/publications/coronavirus-covid-19-guidance-on-business-support-grant-funding

An enhanced grant for businesses that qualify for Expanded Retail Discount is also available. Retail, hospitality and leisure businesses with a rateable value of up to £15,000 will get a grant of £10,000, while those with property valuations between £15,000 and £51,000 will be eligible for £25,000.”

Self-Employed Income Support Scheme (SEISS)

https://www.businesssupport.gov.uk/self-employment-income-support-scheme/

https://www.gov.uk/guidance/claim-a-grant-through-the-coronavirus-covid-19-self-employment-income-support-scheme

The Self-Employed Income Support Scheme has been introduced as below with the online service becoming available from the 13th May 2020

If you're self-employed or a member of a partnership and have been adversely affected by coronavirus (COVID-19) you can use this scheme to claim a grant.

You can claim if you’re a self-employed individual or a member of a partnership and:

1) you traded in the tax year 2018 to 2019 and submitted your Self Assessment tax return on or before 23 April 2020 for that year

2) you traded in the tax year 2019 to 2020

3) you intend to continue to trade in the tax year 2020 to 2021

4) you carry on a trade which has been adversely affected by coronavirus

Your business could be adversely affected by coronavirus if, for example:

1) you’re unable to work because you:

2) are shielding

3) are self-isolating

4) are on sick leave because of coronavirus

5) have caring responsibilities because of coronavirus

6) you’ve had to scale down or temporarily stop trading because:

7) your supply chain has been interrupted

8) you have fewer or no customers or clients

9) your staff are unable to come in to work

If you’re eligible HMRC will tell you the date you can make your claim from.

If your claim is approved you’ll receive your payment within 6 working days.

A self-employed person can obtain a grant equal to the lower of 80% of net monthly income and £2,500. Net monthly profits are based on an average of profits for the preceding three tax years.

Income criteria

Only sole traders or partners with profits below a set limit will be eligible.

The limit is either

1) a profit of £50,000 or lower for the tax year of 2018-19

or

2) an average profit of £50,000 for the tax years 2018-19, 2017-18 and 2017-16. Therefore, if 2018-19 resulted in a profit spike, eligibility could still be intact by reference to earlier years. Where self-employment started after 6 April 2016, only the tax years of self-employment available would be included in the averaging calculation. Over 50% of income must be derived from self-employment activity.

Trading criteria

Unfortunately, sole traders who have registered in 2019-20 will not be eligible. Sole traders still need to be in business for 2019-20, (or still in business were it not for Covid-19/Coronavirus), and with the intention to continue trading during 2020-21. A sole trader must submit a 2018-19 Tax Return by 23 April 2020 in order to protect eligibility.

Payment date

The grants will be paid from 1 March 2020 to 31 May 2020. HMRC intends grants to be payable in one lump sum from about June.

Alternative finance

Until such a time as the grants are available, self-employed can access cash via Universal Credit, the Coronavirus Business Interruption Loan Scheme (CBILS) and the Business Bounce Back Loan Scheme (BBLS)

Self-Employed Universal Credit

Self-employed workers who must stay at home because of Covid-19/Coronavirus symptoms would not be eligible for SSP. In this case, a self-employed worker can claim Universal Credit, up to the rate of statutory sick pay and without having to visit the JobCentre. The chancellor also announced a general increase in universal credit allowance by £1,000 lasting twelve months.

Residency, Domicile and Remittance

https://www.gov.uk/hmrc-internal-manuals/residence-domicile-and-remittance-basis/rdrm11005

Days in which an individual is required to stay in the UK as a result of 'lockdown' measures will be treated as exception for the purpose of determining tax residence.

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